The Safety Documentation Cycle Is Broken 

The Safety Documentation Cycle Is Broken — Here's How We're Fixing It

Safety documentation is a legal requirement—and a best practice—but for many small to mid-sized businesses, the process is painful, slow, and expensive. What was designed to protect workers has instead become a burden on time, budgets, and teams. And when it comes to Field Level Hazard Assessments (FLHAs), that burden is heavy.

The Problem: One Form, Four People, and Countless Hours

Let’s break down what happens with a single paper FLHA under a traditional safety documentation process:

1. Field Worker
   Completes the FLHA by hand—often in the cold, rain, or heat. Hazards are assessed, controls are written down (or guessed at), and the job begins. Estimated time: 15 minutes.

2. Supervisor
   Collects the FLHA at the end of the day. Either takes a photo and sends it to the office or holds onto it until the job ends—sometimes weeks later.

3. Safety Administrator
   Receives the form, scans it, renames it, files it, and logs it. If it’s incomplete (and in our experience, 50% are), they may flag it—or just file it to avoid delays.

4. HSE Manager
   Manually inputs the data into a KPI tracker, reviews how many were submitted, and might compare the numbers to injury frequency (TRIF). Few do—it's complex, and spreadsheets aren't built for safety strategy.

This cycle takes multiple people, hours of work, and delivers almost no insight. Worse yet, it distracts from the real goal of safety: reducing risk in the field.

The Solution: FLOWforms Streamlines the Entire Cycle

FLOWforms is safety documentation, reimagined. Built by real safety professionals, it automates every step of the documentation cycle—saving time, money, and effort across your team.

Field Worker: 45 Seconds, Not 15 Minutes

• Auto-filled FLHAs based on job scope—no guessing required.

• Controls and hazards populate instantly for faster, more accurate documentation.

• Job-specific safety content is emailed instantly, replacing inaccessible or ignored manuals.

Supervisor: More Coaching, Less Chasing

• No document collection—FLOWforms delivers everything automatically.

• Built-in documentation coaching means fewer errors.

• More time in the field to focus on real-time risk management.

Safety Admin: Admin Role Eliminated

• No scanning, renaming, or filing—FLOWforms does it all.

• Saves ~2 hours per worker per month just on filing.

• Zero paperwork handling means fewer mistakes and reduced overhead.

HSE Manager: Insight at a Glance

• Automated distribution of safety manuals, toolbox talks, and policies.

• No more spreadsheets—live dashboards show KPIs in real time.

• Compare leading indicators (proactive safety participation) to lagging indicators (TRIF) to make smart, data-driven decisions.

A Fully Streamlined Workflow

With FLOWforms, the FLHA process becomes seamless:

• Field Worker: Selects scope → form auto-fills → complete in 45 seconds.

• Supervisor: Verifies controls in real-time—no paperwork required.

• Safety Admin: Entirely removed from the process—system handles sorting, filing, and naming.

• HSE Manager: Logs in to view live dashboards—no manual entry, just clear insight.

Stop Wasting Time on Paperwork
If your safety program is drowning in admin, it’s time to upgrade. FLOWforms automates your safety system from start to finish, giving you time back, reducing mistakes, and helping you prevent incidents—not just record them.

Digitized Safety - Faster, Smarter. Better
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